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  • PRENHCE-HALL, INC.
    ENGLEWOOD CLIFFS, NJ. 07632
    Your reference 12
    Our reference MS/AP/101
    17 August 2001
    Ms Sheila Jones
    The Modem School for Secretaries
    12 Harrington Place
    Greenpoint N. Y. 10020
    USA
    Dear Ms Jones:
    RE: The Style of Setting up a letter.
    You asked me if there is any one style of setting up a letter that is used
    more than the others. Probably more business concerns use the block style of
    letter than any other style, because its marginal uniformity saves time for the
    typist
    The inside address in such letters is blocked and the paragraph beginnings
    are aligned with the left margin. Open punctuation is used in the address.
    The date and reference lines are flush with the right margin. The date line is
    two spaces below the letterhead, and the reference line is two spaces below the
    date line. The complimentary close begins slightly to the right of the center of
    the page. Both lines of the signature are aligned with the complimentary close.
    As the dictator's name is typed in the signature, it is not considered
    necessary to include his or her initials in the identification line.
    Sincerely Yours
    ,\1. Scott
    Martha Scott
    Correspondence Chief
    Accounting
    Department
    Enclosure: Order .№34
    Сс M Pryor, Accounts Manager
    Address Telephone Number Fax Number VAT registered XXXXXXXXXX
    Notes:
    1. business concerns - фирмы, предприятия;
    2. marginal uniformity - одинаковое расположение текста
    относительно поля;
    3. the inside address...is blocked - внутренний адрес представлен в
    виде блока (т.е. единого целого, оформленного по определенным
    правилам);
    4. identification line — расшифровка подписи (т.е. строка в которой
    расшифровывается подпись).
    IX. Answer the following questions.
    1. Who is the author o f the letter? What position does be hold?
    2. Who is the addressee? Where does she work?
    3. What question does Ms Jones ask Martha Scott to clear up?
    4. What letter style according to M Scott is used more than any others?
    5. What is one o f the block style important advantages?
    6. What style does M Scott herself use in her letter to Ms Jones?
    7. How does the style of M. Scott’s letter differ from the block style she
    recommends?
    X. Rearrange the parts o f M. Scott’s letter according to her own
    instructions. Draw a layout of the block style letter.